CSE 2015 Annual Meeting

Data are the basis of the articles we publish in our journals. The conservation and curation of those articles, issues, and volumes is a problem we have largely solved. However, data represent a new frontier for usthey are largely field- and instrument-specific, which means their sharing and conservation are a larger challenge. The amount of data is exploding every year. And funding bodies are beginning to suggest policies for data sharing and retention for their grantees. With these challenges, publishers have vast opportunities to help establish standards for curation, preservation, and reproducibility. With these opportunities, editors and publishers are tantalizingly poised to develop new tools and services to provide to contributors, libraries and grantors. Frequent speaker on this topic, Sayeed Choudhury will explore those challenges and opportunities that data represent for us.

Speakers:

• Kaveh Bazargan, PhD, Director, River Valley Technologies
• Michael Friedman, PhD, Journals Production Manager, American Meteorological Society
• John Gardner, President & Founder, ViewPlus Technologies, Inc., Professor Emeritus, Oregon State University
• Gil Poulin, Production Editor, American Mathematical Society

Mathematical content has always been classed as “penalty material” for typesetting. Even before the electronic age, setting mathematical type was a specialized task.Requirements for online delivery have added to the complexity with the requirement for XML/MathML for rendering in the browser and for future re-use. LaTeX authors are very particular about the quality of typesetting and become irate when proofs are of low quality. The session will discuss best practices and workflows for processing mathematical content and also discuss dealing with authors and author instructions.

Learning Objectives:

1. Gain a deeper understanding of the perils of, approaches to, and future direction of processing mathematical content.

Moderator:

Kaveh Bazargan, River Valley Technologies

Speakers:

• Helen Atkins, Director, Publishing, Public Library of Science
• Amy Brand, PhD, Vice President, Academic & Research Relations, Digital Science
• Jay Henry, Vice President, Sales & Marketing, Ringgold
• Rachael Lammey, Product Manager, CrossRef

There are several organizations, such as the CrossRef, ORCID, CASRAI and Ringgold, that are putting forth ideas to standardize data and data exchange throughout scholarly publishing. This session will discuss new initiatives that address such challenges as easily identifying funding sources, managing author disambiguation and contributorship in scholarly publishing, and managing institution disambiguation. The session will wrap up with a real-life exploration of how some of these emerging standards are being implemented at a major publishing organization.

Learning Objectives:

1. Understand the purpose of FundRef and how it can be utilized.
2. Learn about recent initiatives for a standardized taxonomy for contributors, and why this is important in scholarly publishing.
3. Learn about the Ringgold/ISNI collaboration for disambiguating institution data and understand why this data is useful.
4. Understand how emerging standards are being integrated into a real-life publishing program.

Moderator:

Tony Alves, Aries Systems

Speakers:

• Adam Etkin, Founder and Managing Director, PRE Peer Review Evaluation
• Jody Plank, Rubriq Product Manager, Research Square
• Chi Van Dang, Professor & Director, Abramson Cancer Center, University of Pennsylvania, Member, eLife’s Board of Reviewing Editors

In this session we plan to discuss different models of peer review. We plan to cover pre-submission peer review, different models of journal peer review and assessment of the peer review process post acceptance.

Learning Objectives:

1. Learn how pre-submission peer review runs and how it intersects with traditional peer review models.
2. Discuss alternative methods of peer review, including open peer review and post-acceptance peer review.
3. Discover how peer review is rated and evaluated once papers are published and how that impacts the journal and its processes.

Moderator:

Julie Nash, J&J Editorial, Inc.

Speakers:

• Annette Flanagin, Executive Managing Editor, Vice President Editorial Operations, JAMA and the JAMA Network
• Jennifer Mahar, Executive Peer Review Manager, Origin Editorial
• Deborah Poff, PhD, Editor, Journal of Business Ethics, Editor-in-Chief, Journal of Academic Ethics

The speakers for this session will represent several perspectives and disciplines in publishing; humanities and social sciences, biomedicine and physical sciences. We will provide a panel presentation revolving around a discussion for authorship within these various disciplines and authorship issues. We intend to provide the participants with tools to assist in management of issues that arise related to authorship within their journals, scopes and disciplines. By sharing best practices, workflows and views in different areas we will expose areas each journal could consider to improve their communication with authors, to reduce authorship disputes, and to become proactive in their management of authorship issues.

Learning Objectives:

1. Participants will receiving help in defining authorship.
2. Participants will receive advice on best practices to curtail authorship disputes.
3. Participants will receive guidance on providing information for author’s guidelines, online system, etc.
4. Participants will be able to handle authorship disputes.

Moderators:

Charon Pierson

Speakers:

• Silvia Buntinx, Editor-in-Chief, Veterinarai Mexico Journal
• Carly McCuig, Managing Editor, Journal of Medical Imaging and Radiation Sciences, Canadian Association of Medical Radiation Technologists
• Aaron Weinstein, Managing Editor, Plastic and Reconstructive Surgery | PRS Global Open, American Society of Plastic Surgeons

There are many reasons for journals to take advantage of international opportunities. Many journals have broadened the scope of their editorial boards to be more international a key factor in being accepted into major abstracting and indexing services. Journals are trying to attract readers and well-known authors from other countries. The issues journals have faced and the solutions they have found may surprise you and hold lessons for your publication.

Learning Objectives:

1. Understand the benefits of attracting international readers, authors, and editorial board members. (These include being accepted into major indexes, broadened scope, new viewpoints, expanded reputation.)
2. Learn from case studies some of the difficulties encountered in reaching goals for greater international scope and markets, as well as some of the successful approaches.

Moderator:

Carolyn Brown, Independent Consultant

Speakers:

• Etta Kavanagh, Editorial Manager, Proceedings of the National Academy of Sciences (PNAS)
• Alexis Wynne Mogul, Senior Managing Editor, KWF Editorial Services
• Christina Nelson, Peer Review Manager, The Journal of Bones and Joint Surgery, Inc.
• Jonathan Schultz, Managing Editor, Circulation Research, American Heart Association
• Marc F. Swiontkowski, MD, Editor-in-Chief, The Journal of Bone and Joint Surbery, Inc.

Journals must measure and monitor each step in the peer review process in these times of tight budgets and increased competition. Our panel of experts will share their experiences and present practical advice about how to implement evaluation metrics for everyone involved.

What tools can you use to measure improvement in the quality of submissions? Its getting tougher to find good reviewers and keep them happy. How can you reduce their burden? How do you grade reviews? Editors need a report card, too. What metrics are most meaningful and are under their control? You review staff members them annually. Are there better benchmarks you could be using?

Learning Objectives:

1. Identify specific evaluation metrics for different journal constituencies.
2. Explain how these metrics can be implemented.
3. Describe the benefits of implementing these metrics for a journal.
4. Recommend evaluation metrics for different types of journals.

Moderator:

Alexis Mogul, KWF Editorial Services

Speaker:

• Patty Baskin, Executive Editor, Neurology Journals, American Academy of Neurology
• Suzanne Kettley, Director of Publishing Operations, Canadian Science Publishing
• Cameron Macdonald, Executive Editor, Canadian Science Publishing

This session will focus on new open-access initiatives and start-ups by publishers and societies: speakers will share success stories on different models of generating content for new open-access journals, especially those with experience from societies or publishers with new open-access initiatives.

Learning Objectives:

1. Attendees will learn how the changing needs of scholars created new opportunities and challenges for publishers.
2. Speakers will provide a brief update on the current state of OA publishing.
3. Speakers will give practical advice on launching a new OA journal from publishers who recently launched OA journals.
4. Speakers will reflect on the impact of open access publishing from the viewpoint of the society and smaller publisher.

Moderator:

Tamer Elbokl, Canadian Science Publishing (NRC Research Press)

Speakers:

• Stefan Bradham,CAE, MSM, Deputy Director of Society Management Services & Marketing, Federation of American Societies For Experimental Biology
• Jonathan Christison, Director of Commercial Business Development for Cell Press, Elsevier
• Christopher Hoag, President and Director, Kenyon Hoag Associates
• Stephanie Holland, Manager, Advertising Sales & Marketing, American Chemical Society Publications

As we seek to increase the diversity of revenue streams for our journals, advertising can fill an important niche. Today, more than ever, we have the opportunity to place ads on more and varied placesfrom mobile to webpages to printed pages and virtual events. However, weve sometimes struggled to determine which advertising content is appropriate in our journal. Advertisers more than ever are interested in reaching niche audiences, which provides an excellent opportunity for scholarly publishers to leverage the power of our audience, while diversifying our media portfolios. This session will explore current advertising practices and opportunities.

Learning Objectives:

1. What types of media channels and advertising programs are advertisers looking for today?
2. How can scholarly publishers diversify their media portfolios in order to meet advertiser demand?
3. What are the ethical concerns surrounding advertising in scholarly journals?
4. How can publishers engage with potential brands and advertisers beyond the transaction and form long time partnerships?

Moderator:

Stephanie Holland, American Chemical Society Publications

Speakers:

• David I. Hanauer, Professor of Applied Linguistics/English, Indiana University of Pennsylvania
• Donald Samulack, PhD, President, U.S. Operations, Editage/Cactus Communications
• Jeri Marie Wright, Publications Manager, PLOS Neglected Tropical Diseases, PLOS

Science is now a global enterprise, and many publishers are seeing a sharp increase in manuscript submissions from authors whose second language is English. Formal scientific education often doesnt emphasize written communications, and the lack of writing skills is further compounded when English is a second language. The speakers at this session discuss their experiences working with authors whose second language is English.

Learning Objectives:

1. Develop an awareness of research on writing science in a second language.
2. Understand problems faced by authors who write scientific papers when English is a second language.
3. Learn about an active journal program to work with authors in 2nd and 3rd world countries.

Moderator:

Anne Coghill, American Chemical Society

Speakers:

• Tom Champoux, Director of Communications, American Meteorological Society
• Preeti Malani, MD, MSJ, JAMA Associate Editor, JAMA/University of Michigan
• Tom Reller, Vice President, Global Corporate Relations, Elsevier

It used to be simple: coordinate with your public information office and an authors institution to create a press release. That was the way to promote the journal article and the journal. Now, instant social media, a faster production cycle, and a changing understanding of what it means to add value all force the message to get out more quickly and across multiple channels. In this session, you will learn how scholarly communication and publication departments coordinate to get information out quickly, what is replacing the press release, and how social media, under your control or not, is playing an ever-increasing role in the value proposition. The changing value equation, and who your audience should be, are keys in the every changing communications landscape. Is your organization reacting or planning and anticipating?

Learning Objectives:

1. Be appraised of current state of media relations.
2. Learn new tactics for communicating journal information.
3. Take away tools/checklists to improve or change communication avenues.

Moderator:

Victoria Forlini, American Geophysical Union

Speakers:

• Carolyn Brown, Consultant, Science & Medicine | Writing & Editing | Publishing Consultant
• Tracey DePellegrin Connolly, Executive Editor, Genetics Society of America
• Christopher McKenzie, Vice President of Golbal Intellectural Property, John Wiley & Sons, Inc.

Do you (or your attorneys) stay awake at night worrying about what will happen if a copyright dispute goes to court? What are current copyright best practices? Do all co-authors need to sign a copyright transfer? Should you move your journal to a more liberal license model? With advances in digital publishing and growth of Open Access, many publishers copyright policies are evolving. This session will present real Editorial Office experiences with updating copyright practices, as well as a publishers view of the current copyright climate.

Learning Objectives:

1. Gain a sense of copyright issues that other journals and publishers face, and the solutions they implement.
2. Understand current best practices for copyright collection in scientific publishing.
3. Learn about copyright/license models in common use.

Moderator:

Amanda Ferguson, Institute of Food Technologists

Speakers:

• Helen Atkins, Director, Publishing Services, Public Library of Science
• Annette Flanagin, Director, Publishing Services, Public Library of Science
• Heather Goodell, Director, Scientific Publishing, American Heart Association
• Kenneth F. Heideman, MS, Director of Publications, The American Meteorological Society
• Diane Scott-Lichter, Vice President, Publishing, American College of Physicians

The session will consist of lightening talks delivered by presenters describing their work-related, practical questions and how they used data to draw informed answers. Is the content you create valued? Does cascading manuscripts and reviews make sense for your publications? Can you predict the fate of submissions and develop better workflows as a result? Will your journal be financially viable if you move from a subscription to an open access model? Does a social media campaign benefit your scholarly article/journal? Come prepared to appreciate that many things can be counted but some things are not easily measured.

Learning Objectives:

1. Learn from a variety of case studies how individuals have used data to address editorial and publishing questions.
2. Understand what data is available and how it may be used for the session topics.

Moderator:

Diane Scott-Lichter, American College of Physicians

Speakers:

• Frederick Fenter, Executive Editor, Frontiers, Frontiers for Young Minds
• Alexandre (Sacha) Noukhovitch, PhD, Editor-in-Chief, Executive Editor, Canadian Young Scientist Journal
• Jamie Vernon, PhD, Director of Science Communications and Publications, Editor-in-Chief, American Scientist, Sigma Xi

Good authors and editors arent born, they are made. This session will explore three exciting initiatives to engage students of ALL ages in science, research, and scholarly publishing. One speaker will discuss student journals at the university level, exploring challenges and opportunities. Another speaker will discuss a new research journal for high school students and talk about ways to encourage this age group to conduct and publish valuable research. Lastly, we will hear about an exciting way that one publisher is engaging students as young as middle school in the review and evaluation of technical scientific content.

Learning Objectives:

1. Explore the role of student journals in training the next generation of researchers and editors.
2. Learn about efforts to engage high school students that want to publish research.
3. Discuss the challenges of keeping student journals afloat when editorial board members graduate.
4. Look at new ways that students may be sharing their research and scientific ideas.

Moderator:

Angela Cochran, American Society of Civil Engineers

Speakers:

• Monica Bradford, Executive Editor, AAAS
• Marjorie Hlava, President, Access Innovations, Inc.
• Charlotte McNaughton, Director of Publishing Technologies, ASCE

Everyone seems to be creating a taxonomy these days. But what are we doing with them? How are we making access to the literature we publish better or easier for our readers? This session will focus on publishers who have created a taxonomy for their publication(s) and 1) what public-facing applications they have built or used to highlight their content, and 2) what internal uses they may have have made of the data generated.

Learning Objectives: TBD

Moderator:

Margie Hlava, Access Innovations

Speakers:

• Rebecca Barr, Manager, Copy Editors (Nature Research Journals), Macmillan Science & Scholarly Publishing
• Jessica Herzog, Editorial Manager, PLOS ONE, PLOS
• Cathy Stack, PhD, Deputy Editor, Statistics, American College of Physicians

Big data is in the news, and its being referred to and built on in the articles we publish. Increasingly, journals are setting policies that require authors to make their data available. Some journals require that it be part of the peer review process; some require that the author make it available after publication, upon request; and others are now requiring that the authors make the data publicly available prior to publication. The datasets may be housed on journal sites, on the authors institutional website, in a third-party repository, or ? This session will review how a set of publishers are dealing with data availability issues on a day-to-day basis. Well learn what they have discovered about author compliance with their journals policies, and what it takes in the editorial/production office to ensure that compliance.

Learning Objectives: TBD

Moderator:

Helen Atkins, PLOS

Speakers:

• Patty Baskin, Executive Editor, Neurology Journals, American Academy of Neurology
• Sheehan Misko, Managing Editor, Publications of the AACC, American Association for Clinical Chemistry
• Ingrid Philibert, PhD, Executive Managing Editor, Journal of Graduate Medical Education, Accreditation Council for Graduate Medical Education

New technology, including use of the web and social media are changing the approaches for journals to communicate with readers, and readers to respond. This session will highlight examples of how journals have developed successful programs to communicate with and engage readers or particular reader subgroups, expanding on and repurposing published content. The session will present several specific examples of the use of technology to engage readers, focusing on particular reader audiences, with the objective of expanding the reach of the journal and to engage reader input and engagement, by readers and viewers into a community of active stakeholders.

Learning Objectives:

1. Show examples of the uses of technology such as author facilitated discussions, repurposed material and information surrounding published articles such as author videos to engage and activate readers to turn them into active stakeholders.
2. Present examples of how journals have leveraged linkages to specific reader audiences using expanded and repurposed content.
3. Highlight potential audiences of interest, such as trainee and learner populations, who may have different needs, and who are a valuable stakeholder group as potential future readers.
4. Provide several practical case studies to demonstrate the impact of the use of new technology in reaching out and engaging readers.

Moderator:

Ingrid Philibert, ACGME

Monday, 18 May, 2015