CSE 2019 Annual Meeting

As a digital publisher, do you think you know about trials and tribulations? Digital publishing is shaped by the combination of need and technology. Recent trends in technology, like Artificial Intelligence, effect traditional processes in usual and disruptive ways. From rearranging workflows to changing our roles and identities within the process, follow Margie’s journey through natural disasters, outrageous requests, and walking through fire to create effective solutions.

Marjorie M.K. Hlava is President, Chairman, and founder of Access Innovations, Inc. She founded the company in 1978. The company provides information management services such as metatagging, thesaurus and taxonomy creation, semantic enrichment, workflow consulting. In short, all services to create and maintain a digital information collection. The company owns the Data Harmony software for content creation, taxonomy management, metadata and entity extraction, content repositories, search, and automatic indexing for portals and data collections.

Active in standards, she is particularly known for her work with the thesaurus, Dublin Core, and DOI standards. Ms. Hlava is past president of NFAIS (2002-2003), past president of the American Society for Information Science and Technology – 1993 (ASIST) and the 1996 recipient of ASIST’s prestigious Watson Davis Award, twice a member of the Board of Directors of SLA (Special Libraries Association) and the 2015 Recipient of the John Cotton Dana award, 5 year member of the Board of the National Information Standards Organization (NISO), past President of the Board of Documentation Abstracts, and has held numerous committee and other positions in these and other organizations. Her research areas include furthering the productivity of content creation and the governance layer for information access through automated indexing, thesaurus development, taxonomy creation, natural language processing, machine translations, and machine aided indexing.

Speakers:

• Emma Shumeyko, Managing Editor, American Society for Clinical Pharmacology and Therapeutics 

Many society journals are run with a firewall between the editorial leadership and society leadership, with the former being responsible for content published while the latter is responsible for business decisions. Ideally, the firewall provides clear cut definitions on how journal issues are handled. But what happens when an issue arises that could impact both groups? This interactive workshop will present hypothetical cases and attendees will work together to find a solution agreeable to all parties.

Moderator:

Emilie Gunn, MPS, Managing Editor, ASCO

Speakers:

• Kamela Heyward-Rotimi, PhD, Executive Director/Founder, Knowledge Exchange Research Group
• Harrison Inefuku, MAS, MLIS, Scholarly Publishing Services Librarian, Iowa State University
• Racquel Jemison, PhD, Student Experiences Portfolio Manager, American Chemical Society
• Deborah Poff, CM, PhD, Chair, Committee on Publication Ethics
• Erika Valenti, SVP, Emerald Publishing

This session will explore work on diversity and inclusion (D&I) going on throughout the entire life cycle of scholarly publications — from original research to getting published and back to the discovery of papers by researchers. We will showcase updates from professionals working in the D&I space from diverse backgrounds and perspectives and offer practical ideas of how these professionals and their organizations are working toward their goals. Racquel Jemison of the ACS Scholars Program and Kamela Heyward-Rotimi of the Knowledge Exchange Research Group (KERG) will speak to the challenges of outreach to underrepresented communities of researchers and helping these researchers be able to publish their work; Erika Valenti of Emerald Publishing and Deborah Poff of the Committee on Publication Ethics will discuss their work in publishing and balancing the needs of multiple parties in scholarly publishing while encouraging increased diversity and inclusion; and Harrison W. Inefuku from Iowa State University will discuss the role librarians can play in working with scholarly publications to encourage greater diversity of identities throughout STEM publishing. Bring your ideas and questions for a lively discussion that brings together researchers, publishers, and librarians working to increase diversity across the entire scholarly record.

Moderator:

Brit Stamey, Copyediting Services Coordinator, J&J Editorial, LLC

Speakers:

• Pamela Miller, Special Projects, New England Journal of Medicine
• David Riley, MD, Editor-in-Chief, Integrative Medicine Institute
• Heather Tierney, PhD, Manager, Publication Ethics, American Chemical Society

The Ethics Clinic is sponsored by the Editorial Policy Committee and COPE. Our two organizations come together to provide up to date information for Ethical Issues in Publishing. This year the Ethics Clinic will focus on the ethics of General Data Protection Regulation (GDPR). GDPR is a regulation in European Union law that pertains to data protection and privacy for all individuals within the European Union. It also pertains to the export of personal data outside the European Union. In this clinic we will explore the ethical side to GDPR, privacy practices and how we can handle these rules within the editorial office, as publishers and editors. Workflow and Policies and procedures should be put into place in order to safeguard that we are GDPR compliant. This Ethics Clinic will be a traditional round table discussion providing cases for each table to review, discuss and learn how they can best manage GDPR.

Moderators:

Jennifer Cox, Editorial Client Manager, J&J Editorial, LLC
Jennifer Mahar, Managing Editor, Origin Editorial

Speakers:

• Monica Bradford, Executive Editor of Science, American Association for the Advancement of Science/Science
• Dana Compton, Editorial Director, American Society of Civil Engineers
• Richard Hund, Production Editor of American Journal of Botany, Botanical Society of America
• Randy Townsend, MPS, Senior Journal Program Manager, American Geophysical Union

Greater awareness of workplace harassment (sexual harassment, including gender harassment, assault, bullying, and discrimination) has led several in the scientific community to confront the problem and consider how to address it. Some institutions have already implemented new anti-harassment policies and codes of conduct, such as those by the NSF and NIH in September 2018. A number of scientific publishers and organizations, in particular, have taken the steps forward to work out what a comprehensive anti-harassment policy or code of conduct looks like and which tools (e.g., training, support, reporting mechanisms) are needed to implement it effectively. Four panelists will discuss how their journals and/or organizations have been tackling harassment and working toward these critical goals: to ensure a safe, fair, and inclusive culture at work, at conferences, in the field, and in the publishing sphere. In addition to providing some strategies and individualized processes for addressing harassment, the aim of this session is to promote further dialogue, leadership, and cross-organizational support on the issue.

Moderator:

Lisa Pepper, MFA, Editor, Missouri Botanical Garden Press

Speakers:

• Stacy Christiansen, MA, Managing Editor, JAMA
• Annette Flanagin, RN, MA, Executive Managing Editor and VP Editorial Operations, JAMA Network
• Cheryl Iverson, MA, Managing Editor (retired), JAMA Network

Three members of the committee preparing the 11th edition of the AMA Manual of Style aim to give CSE attendees an overview of recently implemented updates as well as a preview of what to expect in the next edition of the Manual. The speakers will address issues that face authors, editors, and publishers in the digital age.

This session will address questions of style, presentation, and policy: citing social media and other newer forms of communication and data sources, updated conventions in many areas of scientific nomenclature, new standards for authorship and groups helping to establish guidelines, additional entries in the popular Correct and Preferred Terminology section, expanded advice and description of statistical terms, recommendations on handling supplementary online material, enhanced guidelines on presentation of figures and tables, and ethical/legal issues facing authors, editors, and publishers, such as scientific misconduct and correcting the literature. There will be time at the end of the session to ask questions.

Moderator:

Stacy Christiansen, MA, Managing Editor, JAMA

Speakers:

• Helen Atkins, Senior Manager, Journal & Product Support, American Chemical Society
• Scott Dineen, MA, Senior Director Publishing Production & Technology, The Optical Society
• John Magee, Director of Indexing and Vocabulary Services, Cengage | Gale

Deploying a taxonomy across your publications can be incredibly useful for your users and your editors. But building a taxonomy can be an arduous process when there are too many cooks in the kitchen. This session will review the steps you should take before building a taxonomy, the challenges and pitfalls you may encounter, and what success can look like once the taxonomy is in use.

Moderator:

Susan Willner, BS, ASN Publications, American Society of Nephrology

Speaker:

• Ashley Ketelhut, Managing Editor, ASCO
• Justin Schreiber, DO, MPH, Assistant Professor of Psychiatry and Pediatrics, Children’s Hospital of Pittsburgh

Mentoring can take many forms and serve many purposes, both for mentor and mentee alike. In this session, we will discuss the purpose and benefits of mentoring, and hear about mentoring experiences from the perspective of mentor and mentee. Come learn how mentoring can benefit a journal and its audience, and get ideas for how you can implement a mentoring program at your own publication.

Moderator:

Emilie Gunn, MPS, Managing Editor, ASCO

Speakers:

• Kevin Fowler, BSBA, Patient Editor, Clincal Journal of the American Society of Nephrology
• Christine Laine, MD, MPH, FACP, Editor-in-Chief, Annals of Internal Medicine Senior Vice President, American College of Physicians
• Bill Silberg, Director of Communications, Patient-Centered Outcomes Research Institute (PCORI)

The ultimate goal of clinical research is to inform providers of effective discoveries, change patient behaviors, and improve health. Historically, journals have primarily published original research with related commentaries from scientists, academics, or policymakers. Many funders are now mandating the involvement of patient and the public in the design, conduct, and dissemination of health research. To keep pace, journals need to examine existing content and introduce new editorial features to reflect these changes.
This session will provide an update on patient engagement in the research sector, describe journal content developed explicitly for the patient’s use, outline new requirements regarding continuing education, and examine the newly introduced patient commentary and how it is integrated into the production workflow.

Moderator:

Christine Casey, MD, Editor, MMWR Serials, Morbidity and Mortality Weekly Report

Speakers:

• Sabina Alam, PhD, Associate Editorial Director, Taylor and Francis
• Patrick Hannon, Director of Editorial Operations, New England Journal of Medicine
• Dina Michels, JD, Director, Senior Vice President and Chief Legal Officer, American Society of Clinical Oncology
  

Addressing the growing concern about competing interest transparency among authors, reviewers and editors, is a resource challenge for journals. How do journals efficiently manage the disclosure process so that authors and reviewers can easily report competing interest and ensure that readers find the information useful in the context of the article? This session will update attendees on broad efforts to harmonize disclosure categories and other aspects of the process, offer the opportunity to watch a live demonstration of Convey, a resource designed to simplify competing interest disclosure, and explore challenges and practical approaches to improving disclosure management and preparing for the unexpected.
Learning Objectives:
1. Appreciate the reasons for discordance between disclosure data sources and the opportunity to harmonize disclosure standards.
2. Learn how Convey can make reporting and collecting financial disclosures easier, faster and more accurate for authors and journals.
3. Consider the day-to-day practicalities of the editorial office to implement disclosure policies in order to ensure completeness of disclosures and transparency of reporting.

Moderator:

Sofia Dorsano, PhD, Director of Administration | Journal Editorial Director & Managing Editor, World Allergy Organization

Speakers:

• Christine Adams, BS, Publications Coordinator, American Society of Clinical Oncology (ASCO)
• Jason Roberts, Senior Partner, Origin Editorial
• Morgan Sorenson, Managing Editor, Neurology: Neuroimmunology & Neuroinflamation, American Association of Neurology

Everyone knows the basic editorial office reports–acceptance rate, submissions, turn-around time, etc. In this session, we will bring you examples of reports meant to advise editorial decisions, plan strategically, and make data-driven decisions. In addition to new reports added to your arsenal, we will provide a list of top Do’s and Don’ts for preparing your very own show stopping reports.

Learning Objectives
• Examine the role that non-standard reports play in data-driven decision making.
• Review platforms and tools available for analyzing data.
• Learn best practices for preparing reports and displaying data.

Moderator:

Julie Vo, Senior Editorial Coordinator, American Society for Clinical Pharmacology & Therapeutics

Speakers:

• Darla Henderson, PhD, Publisher, Global Journals Development and Asst Director, Open Access Programs, Community Engagement and Support, ACS Publications
• Allison Leung, Senior Editor, Social Science Journals, SAGE Publishing
• Laura Remis, Assistant Managing Editor, Science Advances, American Association for the Advancement of Science

This session will focus on policies set by the publisher and/or journal regarding preprint submission for publication. Speakers will discuss how they developed their current policy regarding accepting (or not) preprints for consideration and how they see the policy potentially changing over time.

Moderator:

Helen Atkins, Senior Manager, Journal & Product Support, American Chemical Society

Speakers:

• Robert Althoff, PhD, MD, Associate Professor of Psychiatry, Psychology, and Pediatrics, University of Vermont
• Liza Karlin, MA, Senior Staff Editor, Academic Medicine, Association of American Medical Colleges

Peer review is an indispensable part of sharing research, but very little training is offered on how to complete an effective review. This session will present results and best practices from reviewer resources provided by Academic Medicine, one of the journals of the Association of American Medical Colleges, and by the American Chemical Society through ACS Reviewer Lab. What formats and information interest researchers and help them write a better review? The panel will be also include the perspective of a researcher mentoring the next generation of reviewers, providing guidance for how publishers can better serve researchers of all career stages with the peer review process.

Moderator:

Ben Mudrak, PhD, Product Manager, American Chemical Society

Speakers:

• Ellen Lazarus, MD, FCAP, ELS, Freelance copyeditor
• Peter Olson, Senior Copyediting Coordinator, Sheridan Journal Services
• Nikki Zielinski, MLIS, Contributor Experience Manager, Public Library of Science

The life of a freelancer is by turns glamorous (Work at home! Be your own boss!) and vexing (Where is the work? Who’s going to train me?). The speakers in this session will discuss the many facets of freelancing, including the various perks and challenges, and will offer real-world tips and suggestions for aspiring and seasoned freelancers alike. Particular attention will be given to (a) maintaining an appropriate work–life balance, (b) best practices for English-language manuscript editing, (c) finding professional development opportunities, and (d) navigating freelancer–vendor relationships.

Moderator:

Jessica LaPointe, Managing Copy Editor, American Meteorological Society

Speakers:

• Sabina Alam, PhD, Associate Editorial Director, Taylor and Francis
• Melanie Dolechek, Executive Director, Society for Scholarly Publishing
• Susan Garfinkel, PhD, Assistant Vice President Research Compliance, The Ohio State University
• Kelly Hadsell, Editorial Director, KWF Editorial
• Patrick Hannon, Director of Editorial Operations, New England Journal of Medicine
• Emily Johnston, JD, Director of Business Development, Typefi Systems
• Heather Joseph, Executive Director, SPARC
• Jacob Kendall-Taylor, Director, Editorial Systems, JAMA Network
• Jessica Polka, PhD, Executive Director, ASAPbio
• Dukhbhanjan (DK) Sujlana, PMP, Director, Convey, AAMC

Interesting questions, and their answers, are often found during informal discussions with others who have encountered the same situations and concerns. This session will provide you with the opportunity to choose from nine topics over two 25 minute rounds of discussion. Bring a question, an answer, or just your curiosity.

2019 Topics
C4DISC, Melanie Dolechek
Project Management in Scholarly Publishing, Emily Johnston
Collecting and Tracking Financial Disclosures, DK Sujlana & Patrick Hannon
Best Practices When Handling Allegations of Research Misconduct, Susan Garfinkel
The CSE White Paper, Kelly Hadsell
TRANSPOSE, Jessica Polka
Plan S, Heather Joseph
New Channels & Avenues of Communication, Jacob Kendall-Taylor
Conflict of Interest Transparency, Sabina Alam

Moderator:

Anna Jester, Director of Sales & Marketing, eJournalPress

Speakers:

• Jan Leighley, PhD, Editor, American Journal of Political Science
• Sowmya Swaminathan, PhD, Head of Editorial Policy, Nature Research, Springer Nature
• Hashi Wijayatilake, PhD, Managing Editor, PLOS Biology

The inaugural Science Editor Symposium will focus on Reproducibility & Reporting Guidelines in Scientific Research as panelists will discuss the steps their journals and organizations are taking to help ensure that the research they publish is rigorous, accessible, and reproducible. Topics to be discussed will include new initiatives, what’s been successful and what’s stalled, and how journals are balancing the “burden” on authors and staff.

Moderator:

Jonathan Schultz, Director, Journal Operations, American Heart Association

Speakers:

• Eric Hall, MA, MS, Sr. Product Manager, HighWire Press
• Joel Plotkin, CEO, eJournalPress
• Caroline Webber, MBA, Sr. Business Systems Analyst, Aries Systems Corporation

Authors lose time and effort when their manuscript is rejected by a journal and they have to repeat the submission process in subsequent journals. For reviewers, it is estimated that 15 million hours of researcher time is wasted each year repeating reviews. In addition, with the rise of preprint servers as an acceptable source of new submissions, there is a desire to have a seamless process to push papers from preprint servers to journals, including peer review information related to the preprint being transferred. All of these challenges could be addressed if journals, publishers and preprint servers could transfer manuscripts between publications that use different submission-tracking systems.

In 2017, a group of manuscript-management suppliers (Aries Systems, Clarivate, eJournal Press, Highwire) took up this challenge and developed a common approach, including a set of guidelines and best practices that publishers, manuscript systems and other players in the scholarly publishing ecosystem, such as preprint servers, authoring tools and production services, can utilize so that communication between varied and diverse organizations can be more easily achieved.

In 2018, this initiative was accepted by the National Information Standards Organization (NISO), and a NISO working group was formed. This working group includes representatives from the original team of manuscript-management suppliers, as well as representatives from the American Chemical Society, American Physical Society, Cold Spring Harbor, eLife, IEEE, Green Fifteen, Jisc, Journal of Clinical Investigation, National Library of Medicine, Springer Nature, and Taylor and Francis. The goal of the NISO working group is to be sure the guidelines and recommended practices will be well thought out and universally accepted. The guidelines will continue to evolve to address new technologies and changes in data types and file formats that will likely emerge in the scholarly publishing infrastructure over the next few years.

Moderator:

Tony Alves, Director of Product Management, Aries Systems Corporation

Tuesday, 7 May, 2019