2025 CSE Annual Meeting Schedule May 3-6, 2025
Renaissance Minneapolis Hotel, the Depot
Minneapolis, MN
Saturday, May 37:00 AM – 8:00 AM: Breakfast for Short Course attendees 8:00 AM – 5:00 PM: Short Course (lunch included)
Organizers: Stephan Fihn, Jeffrey Jackson Faculty: Annette Flanagin, Carissa Gilman, Joni Williams, Sarah E. Wright Objective: To provide an overview of the roles and responsibilities of scientific journal editors. Course Description: The 2-day Short Course for Journal Editors is designed as an introduction for newly appointed editors and a refresher for experienced colleagues, providing a survey of the roles and responsibilities of editors of scientific journals. There will be formal presentations on the fundamentals of editorial policies, peer review models, data sharing, reporting guidelines, content recruitment, citation metrics, editorial boards, open access/public access/Plan S, journal management, and publishing ethics. The sessions are a combination of didactics, interactive case studies, and small group breakouts. Participants can pose their questions and problems for consideration by the faculty and other participants.
Sunday, May 47:00 AM – 8:00 AM: Breakfast for Short Course attendees 8:00 AM – 5:00 PM: Short Courses (lunch included)
See above
Organizer and Faculty: Kevin Lomangino Faculty: Amanda Ferguson, Dan Kulp, Meghan McDevitt, Jennifer Regala, Jason Roberts Course Description: The Short Course on Publication Management is designed to address the wide-ranging role of managing editors and publication managers as well as the daily challenges they face. This is the fundamental course for those newer to journal management. This year’s experienced faculty will reinforce efficient and effective methods for managing a journal by focusing on such topics as communications and personnel management; navigating relationships with editors-in-chief, Societies, and publishing partners; peer review processes and tools; journal production workflows; essential metrics; ethical best practices; and effective leadership. Attendees are encouraged to bring specific questions from their own experience for discussion by faculty and other attendees. Active participation and exchange of ideas are encouraged. Objectives: At the conclusion of this short course, attendees will be able to:
Who Should Attend: New or early-career managing editors and those in other management positions in the journal publishing industry.
Organizer and Faculty: Emma Shumeyko Faculty: Patty Baskin, Chhavi Chauhan, Andrea Kunz, Heather Staines Objective: To provide advanced training in publication management for experienced managers and to further opportunities for discussion and professional development for seasoned senior staff. Course Description: The Advanced Short Course on Publication Management is designed to address the challenges facing managing editors and publication managers who are already experienced in managing a journal or publication program. Previous enrollment in the more basic Short Course on Publication Management is encouraged but is not a prerequisite. The course presumes familiarity with basic areas of management including managing people, communications, and workflow; an understanding of production processes and interactions with vendors; and experience working with editorial boards or other publication bodies as well as editors-in-chief, authors, reviewers, and other stakeholders. Discussions will cover topics related to leadership, vision, and strategic planning; effective meeting planning; verbal and nonverbal communications in the business world; change management, including interactions with parent organizations; staff development and mentoring; data sources for reporting and third-party metrics; and recent developments and challenges in publishing. Discussions will include opportunities for attendees to share practical strategies, and attendees are encouraged to bring specific questions or topics for discussion. Active participation and exchange of ideas are encouraged. Who Should Attend: Experienced managing editors and those in other senior management positions in journal publishing.
Organizer and Faculty: Peter J Olson Faculty: Liz Blake, Tim Gray, Tricia Kershaw, Katelyn Witt Objective: To provide manuscript editors and copy editors with an overview of the various skills, tools, and knowledge required to prepare high-quality scientific manuscripts for publication. Course Description: This 1-day course is designed for manuscript editors and copy editors who need to stay current in the field of scientific/medical publishing, including a review of the skills and tools required for mechanical and substantive editing of scientific material. In addition to a discussion about the basic tenets of language editing in scientific/medical texts, the course will include sessions on (1) editing scientific tables, (2) the various components of scientific research journal articles, (3) effective author correspondence, and (4) Microsoft Word tips for manuscript editors. Attendees are encouraged to share their own ideas and experiences in a room full of like-minded individuals. All attendees will receive course content as well as supplementary information electronically during the class. Attendees must furnish their own laptops to participate in this short course. Who Should Attend: Manuscript editors and copy editors (or those interested in the field) at any level of experience and expertise.
Organizer and Faculty: Jill Jackson Faculty: Caitlin Bakker, Christina Bennett, Annette Flanagin, Renee Hoch, Josephine E. Sciortino Objective: To introduce and review, for managing editors, publication managers, and journal staff, ethics issues outlined in the CSE Recommendations for Promoting Integrity in Scientific Journal Publications. Course Description: The objective of this course is to address ethical issues that arise in journal publication and to consider ways of investigating and resolving breaches of publication ethics. The course will present an introduction of ethical issues for the new publication editor, managing editor, or journal staff member and a review for seasoned editors, using the CSE Recommendations for Promoting Integrity in Scientific Journal Publications as a guide. It will include topics such as conflicts of interest, duplicate publication, piracy and plagiarism, data misrepresentation, image fraud, authorship disputes, editorial independence, falsification of data, and research misconduct. Participants will learn the appropriate approaches to investigate suspicions of breaches of publications' ethics and uses of errata, retractions, and expressions of concerns. Who Should Attend: Managing editors, publication managers, journal staff, and those in other management positions in the journal publishing industry. 1:00 PM – 5:00 PM: Mill City Museum (additional charge; pre-registration preferred)
Tickets are $12 in advance or $15 at the door. Please let us know by April 19, 2025, if you wish to attend at the discounted group rate of $12. For more information, visit the museum's website at: https://www.mnhs.org/millcity Information on accessibility: https://www.mnhs.org/millcity/visit/accessibility 4:30 PM – 5:30 PM: Walking Tour of Historic Mill District
5:00 PM – 6:00 PM: Newcomers’ Reception
6:00 PM – 7:00 PM: Welcome Reception and Exhibit Hall Opening
7:00 PM – 9:00 PM: Dinner Conversations
Meeting RegistrationShort Course RegistrationMonday, May 57:30 AM – 8:30 AM: Breakfast in Exhibit Hall 8:00 AM – 1:00 PM: Headshots (additional charge; pre-registration required)
8:30 AM – 9:00 AM: CSE Business Meeting
9:00 AM – 10:00 AM
Director: Heather Staines Cast: Patty Baskin, Chhavi Chauhan, Ericka Conant, Melody Davis, Alice Ellingham, Annette Flanagin, Ginny Herbert, Neen C. LeMaster, Shari Leventhal, Kristie Overstreet, Chirag "Jay" Patel, Jennifer Regala, Madeline Talbot, Daniella Thoren Two first-time attendees take a time-defying musical journey on the CSE shuttle, highlighting key issues from publishing past, present, and future, meeting ghosts in a Charles Dickens–esque saga. Popular songs by The Purple One touch upon standards, identifiers, business models, and more. You’ll recognize some familiar faces and kick the meeting off on the right foot—while also learning about our host city in the process! 10:30 AM – 12:00 PM
Moderator: Denise Kuo Speakers: Adam Etkin, Heather Goodell, George Woodward As the scholarly communications landscape continues to evolve, so too do the expectations of, and relationships between publishers and editorial offices. Whether you’re entering a new partnership or looking to strengthen an existing one, this session will feature publisher, society, and editorial office representatives sharing their individual perspectives and practical steps to ensure successful collaboration. It will focus on how to work together to deliver on a journal or society’s strategic objectives, and how to evaluate an ongoing publishing partnership to determine whether it’s the right option for you. Learning Objectives:
Moderator and Speaker: Patty Baskin Speakers: Tracy Frey, Steph Pollock To publish trustworthy and rigorous content, editors and publishers must infuse diversity, equity, inclusion, and accessibility (DEIA) into all aspects of their work. This conference session explores the newest community-driven tools, policies, and resources for enacting these principles. Presenters will speak on inclusive writing and language guides, reporting standards, and equity-driven policies, discussing how they enhance scientific integrity while promoting a more equitable research landscape and representative, trustworthy content. Attendees will emerge from the session with tools and resources for curating more inclusive, equitable, and representative content in their scholarly publications. Such topics include: (1) Resources from C4DISC: Attendees will hear about the Coalition for Diversity in Scholarly Communications’ new or updated toolkits on inclusive language and images, building DEIA in editorial roles and peer review, and the new Community of Practice space for community-building and knowledge sharing around DEIA. (2) Inclusive Language Guidelines: Attendees will review updates to the AMA Manual of Style guidance on age, gender, sex, gender identity, and sexual orientation to help them infuse principles of DEIA in their writing and editing of reports of scientific research. (3) Global Collaboration and Indigenous Sovereignty Policies: We delve into best practices for collaborative research across borders and emphasizing respect for Indigenous knowledge and sovereignty through the American Geophysical Union’s global research policies. Attendees will learn strategies to better navigate cross-cultural collaborations and uphold ethical standards when conducting and reporting research. (4) Race, Ethnicity, and Culture in Scientific Manuscripts: Acknowledging the importance of ensuring an inclusive and fully representative scientific process, we explore effective ways to address race, ethnicity, and culture in scientific writing through the American Psychological Association’s Journal Article Reporting Standards for Race, Ethnicity, and Culture. Attendees will leave with practical tools to foster meaningful, inclusive research reporting and avoid “Whiteness-as-default” biases when designing their studies. (5) Sexual Orientation and Gender Diversity Research: This writing guide (Veldhuis et al., 2024, https://doi.org/10.1037/sgd0000722) offers support and assistance to those who conduct research on sexual orientation and gender diversity (SOGD). Attendees will gain insights into practices for making ethical and informed decisions to ensure the 2SLGBTQIA+ community’s needs are at the forefront of research and in disseminating findings from the research.
Moderator: Chhavi Chauhan Speakers: George Currie, Chirag "Jay" Patel, Jennifer Regala, Daniella Thoren This session will provide an overview of the impact of generative artificial intelligence (AI) on scholarly publishing and how AI tools can assist authors, editors, and reviewers. We will discuss and explore the transformative role AI can play in publishing and editorial workflows, the balance of automation with human-centered decision making, and how to consider and mitigate risks. Together, we will test use cases of AI tools in manuscript preparation, review and critique the outputs, and explore strategies for getting the most out of AI capabilities. 12:00 PM – 1:00 PM: Lunch in Exhibit Hall 1:00 PM – 2:00 PM
Moderator: Shari Leventhal Speakers: Shannon Farrell, Duncan MacRae, Jenny Peng, Emma Shumeyko Let’s talk about data requirements—deposits, funding, accessibility, and more. Who is responsible for ensuring that requirements are met? What are best practices on the parts of all constituents for adhering to requirements? How can we work together to ensure compliance?
Moderator: David Mellor Speakers: Pamela Davis-Kean, Sean Grant, Annie Hill, Devin Soper The Transparency and Openness Promotion Guidelines is a policy framework that includes research practices designed to increase the verifiability of empirical research claims. Published in 2015, TOP is widely endorsed by publishers and funders, and more than 2,000 journals implement TOP policies. Since its publication and wide use, recommendations for revision have been proposed. TOP 2025 is the newly revised policy framework that includes additional research practices such as Protocols and new sections for Verification Practices and Studies that combine multiple practices. Come to this session to learn how TOP 2025 improves research and can be implemented.
Moderator: Kristie Overstreet Speakers: Erin Landis, Andrea Rahkola, Rachel Taylor Early career professionals may find themselves at occupational crossroads without knowledge of, or confidence in, what next steps to take. This session provides the necessary information to begin drafting a road map to career fulfillment in scholarly publishing. A “lay of the land” for the scholarly publishing industry will identify common types of employers, organizational structures, and roles, and leadership essentials—why it’s important to nurture leadership traits and develop leadership skills early in a career, how to embrace failure along the leadership journey, and what training and resources are available—will be discussed. Finally, an early career professional, nearing mid-career, will share their experience, including which best practices for career fulfillment have been critical for their professional journey.
Moderator: Chirag "Jay" Patel Speakers: Ginny Herbert, Jessica Miles, Will Schweitzer, Dustin Smith, Tim Vines The academic publishing industry has traditionally been dominated by a few major players. However, today if we look around, we see many new startups emerge with the aim to address the inefficiencies and unmet needs of the academic ecosystem like the need to enhance research workflows, leverage new technologies, or create more efficient partnerships between researchers and publishers. Are startups reimagining traditional processes? Are traditional players partnering with or investing in these startups? Will they eventually be able to democratize access to research and integrate technology seamlessly within publishing workflows? Will they be able to help solve the long-standing challenges that plague academia? Additionally, we will examine the challenges these startups encounter, such as navigating the highly regulated academic environment, gaining researcher trust, and competing with established players. How do they scale their operations in the face of these challenges? And how can they leverage their partnerships with universities, researchers, and publishers to scale business? 2:30 PM – 3:30 PM
Moderator: Tricia Kershaw Speakers: Ketson dos Santos, Jessica LaPointe, Peter J Olson In scientific publishing, the implementation of standardized style guidelines often encounters resistance from authors who feel strongly about maintaining their unique voice and phrasing. This session will explore the dynamics of this pushback, examining the reasons behind authors' resistance and discussing strategies for publishers to navigate these challenges. Topics to be covered may include:
Moderators: Alexandra Kahler, Andrea Rahkola Speakers: Christina Bennett, Alicea Hibbard, Amanda Sulicz As threats to research integrity have proliferated in recent years, the demands on editorial office resources have increased accordingly. Individual cases vary widely, guidelines are still evolving across the industry, and the time investment required to resolve cases can be unpredictable. In this session, experts from across the industry will share advice on handling scientific misconduct and breaches in publication ethics from initial suspicion to honorable conclusion.
Moderator and Speaker: Jennifer Regala Speakers: Chhavi Chauhan, Ginny Herbert, Duncan MacRae, Chirag "Jay" Patel This session will be a follow-up to the Science Editor article, Is There Such a Thing as a Scholarly Publishing Influencer? https://www.csescienceeditor.org/article/is-there-such-a-thing-as-a-scholarly-publishing-influencer/. It will feature a conversation about scholarly publishing today with leaders across career stages and roles. 4:00 PM – 5:00 PM
Moderator: Tony Alves Speakers: Michele Avissar-Whiting, Annette Flanagin, Joseph Konstan, Emma Molls, Richard Sever, Heather Staines, Valda Vinson Recent policy developments from the new US government administration have had significant effects on research funding, the scientific workforce, and the dissemination of scientific information. In this panel discussion, we will hear from publishing organization leaders and experts on how these changes affect the scholarly communications industry and what they’ve been hearing from the communities they serve. The session will include dedicated time for attendees to anonymously pose questions to the panel.
Moderators: Heather DiAngelis, Glenn Landis If you’re like most people working in scholarly publishing, the path to your current position has been winding and unexpected. Join us for an interactive discussion about the various avenues we’ve taken to get where we are today, and what you can do to propel your career forward in a direction that’s meaningful for you. 5:00 PM – 7:00 PM: Presidential Reception
From 5:15 to 6:00, enjoy an optional Speed Networking event hosted by the Professional Development Committee. 7:00 PM – 9:00 PM: Dinner Conversations
Tuesday, May 67:00 AM – 7:45 AM: Yoga (additional charge; pre-registration required)
7:30 AM – 8:30 AM: Breakfast in Exhibit Hall 7:30 AM – 8:30 AM: Mentorship Roundtable Breakfast
8:30 AM – 10:00 AM
Moderator: Jennifer Mahar Speakers: Paul Graham Fisher, Sara Kate Heukerott The CSE Editorial Policy Committee presents Artificial Intelligence and Ethics as the Ethics Clinic for 2025. This will be a traditional round table Ethics Clinic format with full audience participation and two exciting speakers who will share case studies to facilitate a group discussion on ethics and AI and how our industry is addressing the many different facets and approaches to AI usage and concerns. 10:30 AM – 11:30 AM
Moderator: Barbara Gastel Speakers: Katie Duelm, Erica Goodoff, Rajnish Mehrotra Mentorship is not only the realm of formally appointed mentors. Rather, it can be intrinsic to serving effectively in various editorial roles. In this session, an author's editor, a managing editor, and an editor-in-chief will describe the mentorship they give authors, junior colleagues, and others and discuss how they provide it. In addition, audience members will have opportunity to share experiences and perspectives and ask questions.
Moderator: Marina Broitman Speakers: Tom Ciavarella, Nick Lindsay, David Mellor Worldwide, many research funders have established open-access policies that require funded research results to be available to the public as soon as the results are published in a scientific journal. In the US, this is a change from previous requirements that articles be publicly available one year after publication. These policies have greatly affected scientific publishing by challenging traditional subscription-based payment structures that held new research articles behind a firewall for a certain period of time. As more US journals are deciding how to structure their processes to allow for immediate public access, a number of models are available in other countries that could be considered. This session will discuss the implications for journals of public access requirements. We will look at existing models for open-access journals internationally and potential new models that are being explored and consider the long-term implications of open-access publishing for the research enterprise. The first presentation will be a review of US funder activities over the last few years to improve public access to research results. The presentation will cover how some funding agencies are implementing the required changes in public access to research results. The second presentation will review current open-access publishing models and the experiences of specific journals in trying to respond to the new policy by increasing open-access publishing. The presentation will describe newer publishing structures and publishing costs that are being considered as well. The third presentation will introduce publishing models outside the US that are already providing public access to research results. Several countries and regions have implemented open access policies, making research results articles available without journal subscription or article processing charges, through alternative funding approaches for journal publishing.
Moderators: Carolyn de Court, Kelly Hadsell Table Facilitators: Patty Baskin, Chhavi Chauhan, Emilie Gunn, Beth Jenkinson Interesting questions, and their answers, are often found during informal discussions with others who have encountered the same situations and concerns. This session will provide you with the opportunity to choose from several topics over three 15-minute rounds of discussion. Bring a question, an answer, or just your curiosity. The topics include AI in scholarly publishing, publication ethics, incentivizing reviewers, and the opportunity to "Ask Athena." 11:30 AM – 1:00 PM: Awards Luncheon
1:00 PM – 2:00 PM
Moderator and Speaker: Tony Alves Speakers: Daniela Saderi, Richard Sever A research article can be seen as a conversation between scholars, and in the past this conversation took place almost exclusively between privileged colleagues, and then more recently as part of the anonymous peer review process. Today technology allows this conversation to take place in the open, in forums like preprint servers, and the conversation can be ongoing with post publication commenting. There are now multiple providers of what is sometimes called “community peer review” offering various services targeted at different parts of the scholarly communications ecosystem, from preprint servers to journal peer review to post-publication commenting. What’s more, these providers are not only pushing boundaries on how peer review is conducted, many of them are also expanding what peer reviewers look like, bringing in more diversity and working to train early career researchers. There are many organizations that are experimenting with new and innovative forms of peer review. In this session we will examine the various types of experiments, how these services can help diversify science, and how their efforts are contributing to trust and integrity. Attendees will gain an overview of the community review project landscape, including an overview of the projects, workflows, infrastructures, and integrations at play. Attendees will gain an understanding of what these community-led peer review initiatives offer, how these services can be integrated into editorial workflows, how they can contribute to diversity and inclusion, and how the open nature of these services promote research integrity.
Moderator and Speaker: Sarah E. Wright Speakers: Emilie Gunn, Claire Neumann, Meredith Pond This session will discuss the benefits of increasing article reach to include a wider audience, amplifying the voices of emerging scientists and enhancing scientific literacy. Panelists will also share how they have promoted research articles using creative avenues such as podcasts, visual abstracts, plain language summaries, and awards programs. Discover practical tactics and tips that will benefit your publications and increase engagement with your author community.
Moderator: Neen C. LeMaster Speakers: Simon Holt, Sylvia Izzo Hunter, Jennifer Regala How do we foster truly inclusive workplace environments and publications? Explore how innovative assistive technologies can transform digital platforms into accessible, user-friendly spaces. Learn how flexible training programs and work policies can expand opportunities and include a broader range of talent. This session offers actionable insights and real-world examples, empowering attendees to drive meaningful change and promote an industry-wide commitment to inclusion. 2:15 PM – 3:15 PM
Moderator: Chirag "Jay" Patel Speakers: Chhavi Chauhan, Annette Flanagin, Heather Goodell, Gustavo Monnerat This panel will explore the effectiveness of current AI policies for peer reviewers and professionals in scientific publishing. As AI technologies evolve, it’s crucial to evaluate whether these policies adequately address ethical concerns and improve publishing workflows. Panelists will highlight strengths and weaknesses of existing policies, using real-world case studies to illustrate key points. The discussion will also examine resource allocation: Are investments in AI policy development justified, and how can publishers optimize resources for effective implementation? Interactive elements will invite attendees to share experiences and challenges. By the end, participants will gain a deeper understanding of the AI policy landscape and practical strategies to navigate future developments in scientific publishing.
Moderators and Speakers: Steph Pollock, Susan J. Harris, Shaina Lange Table Facilitators: Patty Baskin, Simon Holt, Jennifer Regala, Heather Staines A commitment to diversity, equity, inclusion, and accessibility (DEIA) ensures a more rigorous, transparent, and representative science, but many journal editors struggle to find resources or guides for ways to effectively and sustainably implement DEIA programs in their journals. This interactive session for journal editors, publishers, and managing editors will spotlight the newest resources for journal editors in advancing DEIA efforts for their scholarly journals. Attendees will learn about the latest freely available resources - including C4DISC’s Focused Toolkit for Journal Editors and the recently published second edition of the American Psychological Association’s EDI Toolkit for Journal Editors. Time will then be set aside for supported small breakout groups to (1) assess where they are in their programs’ DEIA journeys and (2) build preliminary DEIA action plans by identifying and discussing which DEIA efforts they might wish to implement for their own journals, including discussing any barriers to implementation. The breakout groups will have the opportunity to present their plans and discuss mechanisms for these and other approaches to DEIA with the full audience. Attendees will emerge with a better understanding of the tools and resources available to advance their DEIA journeys and with preliminary action plans to bring back to their own journals or publishing programs.
Moderator: Sarah E. Wright Speakers: David M Allen, Tony Alves, Sarah McCormack, Meghan McDevitt Request for proposals (RFPs) can seem daunting and cumbersome, and switching systems can seem even more so. This session will help demystify these processes and give attendees the knowledge they will need to confidently manage a workflow system and hosting platform RFP and successfully transition systems. The learning objectives for this session are (1) what to consider when conducting a workflow system and hosting platform RFP and (2) how to plan for a migration. Attendees will walk away knowing how to prepare for both an RFP and a system transition. 3:45 PM – 5:00 PM
Moderator: Jonathan Schultz Speakers: Michele Avissar-Whiting, Chhavi Chauhan, Dan Kulp, David Mellor A quarter of the way through the 21st century, it is a good opportunity to assess where scientific editing and publishing stands and where we may be heading in the future. In alignment with the March 2025 special issue of Science Editor, this session brings together thought-leaders to discuss the future of publishing, peer review, open science, journals, research integrity, and more. Speakers will speculate on what they hope will change, what is likely to change, and what may not change at all, while grounded in the reality of our uncertain, ever-changing present. We encourage audience members to come prepared to ask questions and contribute their own insights into the future. Click Here to Register!Click Here for Additional Meeting Details!All CSE volunteers serve in their own personal capacity. All opinions expressed are those of the volunteers and do not necessarily reflect the opinions or policies of the Council of Science Editors or the Editorial Board of Science Editor, or the volunteer’s employer.
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